Office Manager | London

Job Description

Hours: Part time

Introducing PeopleScout

Technology is rewriting the rules of talent acquisition – at speed. The battle for talent is now a battle of wits, expertise, risk-taking and creativity. Organisations want a partner who will help them out-think the competition. That partner could be you.

As a multi-award-winning Recruitment Process Outsourcing (RPO) provider, we don't just shape brilliant employer branding and talent solutions – we define the future of the sector too. We're ambitious both for our clients and for the ongoing success of our business, and as the Office Manager in our busy Finance & Commercial department, you'll help to see that we're consistently excelling in our aims.

What you'll do

Your brilliant organisational skills will make you the perfect candidate for this busy role, as you'll be responsible for supervising all the administrative tasks that help our offices run smoothly. Dedicated to ensuring all our people enjoy a positive, efficient and productive work environment, you'll also arrange any necessary repairs or renovations to the offices, and maintain our supplies of stationery and other equipment.

This role is based at our Tottenham Court Road office but you'll also be expected to travel to our other London locations to ensure we maintain consistent support across our organisation.

Key responsibilities

• Regularly review, assess and update our health and safety policies
• Arrange regular testing for electrical equipment and safety devices
• Provide office-related support to line managers in new employee inductions
• Liaise with site managers, security personnel and cleaning staff to ensure the smooth operation of the offices
• Assist visitors by coordinating their needs, managing meeting spaces and maintaining a welcoming environment
• Purchase food and refreshments for meetings
• Ensure office snacks and drinks supplies are kept well stocked
• Develop, implement and oversee new procedures and policies to improve efficiency and adapt to evolving business needs
• Foster employee engagement and support workplace culture initiatives
• Control office costs, monitor expenses and manage the budget to optimise financial efficiency
• Ensure the timely and accurate handling of postage, including receiving, sorting and dispatching

Who we're looking for

To be a success in this important role you'll have plenty of experience working in office administration, good knowledge of health and safety regulations and compliance procedures, and the proven ability to manage budgets, facilities and office procedures. It goes without saying that you'll be a brilliant organiser and multi-tasker, and your superb interpersonal and communication skills will make you a trusted and valued colleague.

When it comes to qualifications, we'd like you to have GCSEs or their equivalent in English and Maths, while A levels or similar in business administration, management or a related subject would be a plus. A confident user of office software, including the MS Office suite, you should also possess good attention to detail, creative problem solving skills and the ability to liaise with a diverse range of internal and external stakeholders.

In addition, the following would be a bonus:

• Experience in industries or sectors with similar operational needs
• Previous involvement in workplace compliance audits (for example PAT testing and fire safety)
• A history of implementing process improvements
• Familiarity with UK workplace safety legislation

As a PeopleScout employee, you're set to gain so much from being part of our team, including:

• Time off to rest, recover or conquer items on the bucket list through our 27 days holiday, and our holiday purchase benefit where you can buy up to an additional 3 days
• Great company paid benefits including, private medical *, health cash plan, life assurance, company pension and access to an Employee Assistance Programme
• Look after your health and get cash back on your everyday healthcare costs with our flexible dental and cash plan benefits or grab some great discounts at your local gym
• Other great flexible benefits such as a TechScheme, free mortgage advice, help with travel costs plus more
• A strong care for the community and planet with opportunities to give back and care for our environment with eco-friendly benefits like our cycle to work scheme
• Individual development plans with customised learning solutions, including clear career pathways designed to support individual growth and career advancement progress
• A group of diverse, passionate people to socialise and build your career with

*available to People Managers and Senior Professional roles

About us

PeopleScout is an industry award winner and leader in the development of best-in-class recruitment outsourcing and talent consultancy. What sets us apart is our talent advisory heritage, and this enables us to reframe, evaluate and assess how organisation and application behaviour can be modified and improved to deliver the very best talent for our clients.

We are an equal opportunities employer and positively encourage applications from persons regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Next steps/Call to action

If this sounds like you, we'd love to hear from you. Click the apply button, and start your application today!